What happens when it is unsure?

It stops and asks. Anything below the confidence level you set goes to a person before it is posted, and the file records why.

Does it work across different bookkeeping systems?

Yes. Clients sit on different systems in most practices, and the system is built to work across all of them.

Who is responsible for the numbers?

Your team, as now. The system does the repetitive matching and brings you the exceptions; the file is still reviewed and signed off by a person.

Reconciliation and exceptions

Reconciliation that only reaches you when something is wrong

Routine matching is handled using each client’s history. Your team sees only the exceptions, with the evidence already attached.

The problem

Bookkeeping volume rises with client numbers, and most of it is repetitive: the same suppliers, the same categories, the same matches, month after month.

The exceptions are what need a person, but finding them means going through everything else first.

What the system does

01Matches invoices and receipts against payments in and out.
02Categorises routine transactions using each client’s history and your own rules.
03Escalates genuine mismatches with the evidence attached, instead of leaving a queue to work through.
04Learns from corrections, so the same exception does not come back every month.

The numbers it moves

Exceptions per 100 transactions: The share of work that still needs a person, tracked month by month.
Clients per fee earner: Bookkeeping volume stops setting the ceiling on how many clients a team can carry.

What you can check

Every automated decision is logged with the rule and the history behind it, and corrections are recorded so the effect is visible next month.

What it looks like

Transactions matchedthis month

Transactions in the period1,240

Matched to invoices automatically1,186

Resolved from client history42

Escalated for a judgement call12

Reviewed in minutes, not evenings

Illustrative. Built around your firm, your clients and your systems.

Questions

What happens when it is unsure?: It stops and asks. Anything below the confidence level you set goes to a person before it is posted, and the file records why.
Does it work across different bookkeeping systems?: Yes. Clients sit on different systems in most practices, and the system is built to work across all of them.
Who is responsible for the numbers?: Your team, as now. The system does the repetitive matching and brings you the exceptions; the file is still reviewed and signed off by a person.

Start with a conversation

The first conversation is free. We will talk through where your team’s time is going and tell you plainly whether we can help.

Book the first conversation

Last updated 14 October 2026